Document Discovery
Scan every PDF asset, assess accessibility scores, and prioritize critical disclosures.
- Automated DOJ + HHS rule sets
- Risk scoring & urgency tags
- Ownership + version history
Services
Services engineered for DOJ & HHS PDF compliance.
Every engagement follows a documented workflow: discover the gaps, remediate the PDF, and certify the result with automated proof that speaks directly to regulators.
Remediation Lab
Apply expert-endorsed fixes using Equidox AI, PDFix, and PAVE with manual reviews.
- Alt text for images & charts
- Reading order & tag structure
- Form field accessibility
Compliance Certification
Deliver auditor-ready proof of remediation with automated compliance reports.
- VPAT / ACR documentation
- Before & after audit trail
- Regulator-ready certificates
Ongoing Monitoring
Stay compliant as your document library grows with continuous scanning.
- Monthly compliance scans
- New document flagging
- Quarterly compliance reports
How It Works
From non-compliant to audit-ready in 3 steps.
1
Free Audit
Send us your PDFs or grant us access to your document library. We scan everything and deliver a prioritized risk report — no charge.
2
Remediation
Our team applies AI-assisted fixes and manual expert reviews. You get progress updates and approve each document before it's finalized.
3
Certification & Delivery
Receive fully compliant PDFs with audit-trail documentation, compliance certificates, and regulator-ready proof — all before your deadline.
Pricing
Transparent pricing. No surprises.
Every plan includes a free initial compliance audit. Choose what fits your clinic's needs.
The "Basic Batch"
Starter
Simple, text-heavy PDFs — memos, letters, basic reports with few images
$8–$12/per page
- Basic tagging (headers, paragraphs, lists)
- Alt text for simple decorative images
- Standard reading order verification
- WCAG 2.1 AA compliance
- 7–10 business day turnaround
$150 minimum project fee
Get StartedMost Popular
The "Compliance Standard"
Professional
Standard business & government documents — brochures, flyers, forms, multi-column layouts
$13–$20/per page
- Complex tables, nested lists & multi-column layouts
- Fillable form accessibility (fields, checkboxes, radio buttons)
- Color contrast checking & flagging
- Priority 3–5 business day turnaround
- PAC compliance report & "PASSED" certificate
$150 minimum project fee
Get StartedThe "High-Stakes"
Enterprise
Massive archives, technical manuals, interactive documents & scanned PDFs
$25+/per page
- Complex data: multi-page tables, scientific notation, infographics
- Scanned-to-digital OCR rebuild for image-only PDFs
- Screen reader verification (NVDA & JAWS testing)
- Rush 24–48 hour delivery
- Bulk discounting for 1,000+ pages
- Dedicated project management
$2,500 minimum · Volume discounts available
Request a Quote
⏰ Deadline Premium: Projects starting March/April may include a 20–30% rush surcharge due to the May 11 deadline.
📊 Smart Start Strategy: Have thousands of PDFs? We'll audit and remediate your top 10% most-accessed documents first to meet the deadline, then handle the rest on a retainer.
Results
Before & After: See the difference.
Every remediated PDF comes with a compliance report showing exactly what changed.
❌ Before Remediation
- No alt text on images
- Broken reading order
- Missing document tags
- Inaccessible form fields
- No document language set
- Fails WCAG 2.1 AA on 23 criteria
Compliance Score: 12%
✅ After Remediation
- Descriptive alt text on all images
- Logical reading order verified
- Full PDF/UA tag structure
- Accessible, labeled form fields
- Document language & metadata set
- Passes all WCAG 2.1 AA criteria
Compliance Score: 100%
FAQ
Common questions about PDF compliance.
What is the May 11, 2026 deadline?
The Department of Justice (DOJ) finalized rules under Title II of the ADA requiring state and local government entities — including publicly funded health clinics — to make their web content and documents accessible. Health clinics that receive federal funding must ensure all public-facing PDFs meet WCAG 2.1 Level AA standards by May 11, 2026.
What happens if my clinic isn't compliant?
Non-compliance can result in federal fines starting at $75,000 for first violations and $150,000 for subsequent violations. Beyond fines, clinics risk lawsuits, loss of federal funding, and reputational damage. The DOJ has been actively enforcing accessibility requirements.
How long does remediation take?
Most documents are completed within 3–5 business days. Rush 24-hour service is available for Enterprise clients. Timelines depend on document complexity and volume — we'll give you an exact estimate after your free audit.
What types of PDFs need to be remediated?
Any public-facing PDF: patient intake forms, billing statements, notices of privacy practices, educational materials, consent forms, policy documents, and any PDF available on your website or patient portal.
Do you work with EHR/EMR systems?
Yes. We can integrate with your existing document workflows. PDFs generated from Epic, Cerner, Athenahealth, and other systems can be remediated in bulk.
What compliance standards do you meet?
We remediate to WCAG 2.1 Level AA, Section 508, PDF/UA (ISO 14289-1), and both DOJ and HHS accessibility requirements. Every document comes with a compliance certificate.
How does the free audit work?
Send us up to 5 PDFs or grant us access to your document library. We'll scan them using automated tools and manual review, then deliver a prioritized risk report showing exactly which documents need attention and what it will cost. No obligation.
Get Started
Request your free compliance audit.
Fill out the form and we'll get back to you within 24 hours with a full risk assessment.